How to Fill Out USPS Form 1583

The USPS Form 1583 is required by the US Postal Service, for anyone who wants a mailbox in the United States. It is confusing and ambiguous, but it must be filled out correctly. Failing to fill out the USPS Form 1583 correctly, or providing false information, can lead to mail not being delivered, the mailbox being cancelled, or worse.

Initial Concerns

It’s important you understand the following, before filling out USPS Form 1583:

• You are required to notarize and sign it twice.
• You must send the two originals to the CMRA (that’s us, and here’s our address).
• We are required by the USPS to give the original Form 1583 to them.
• A new Form 1583 is required, if ANY CHANGES are made to the form or your circumstances.
• You must provide us with TWO forms of valid ID, and the name and addresses must match what you put on Form 1583 (if they don’t, please contact us so we can instruct you on options).
• A Form 1583 is required for EACH MAIL RECIPIENT, unless husband and wife. Therefore, if you want more than one company to use the virtual mailbox, then you will need to fill out a Form 1583 for each company using the virtual mailbox.
• Not that our default virtual mailbox permits up to TWO RECIPIENTS. If you want more, you will need a plan to support it.

Step 1: Reference Our Color-Coded Mockup of Form 1583

Because Form 1583 is so confusing, we put together a color-coded mockup of Form 1583 to help guide you. Please click on the colorful image on the right, and we’ll reference it throughout this document in an attempt to explain the various sections and what you need to do to properly fill it out.

Step 2: How to Fill Out Form 1583

Our systems and staff will have filled out a significant portion of the Form 1583, based on the information you’ve provided us. If this information isn’t correct, or there is no information contained within the Form 1583 we sent you, please contact us so we can issue you a new Form 1583.

What you need to do, is fill out the following:

Box 1

Mail Recipient. The LIGHT-BLUE shaded area represents where you put the NAME OF THE MAIL RECIPIENT. If this virtual mailbox is for an individual, put the full legal name of the individual. If this virtual mailbox is for a company, put the full legal name of the company.

Ignore. You can ignore the RED shaded area. That information relates to us, and the address of your virtual mailbox.

Restricted Delivery Authorization. Box 5 must be signed. It can be signed during (or before) the Notary. DO NOT SIGN the other yellow shaded area — Box 16 — you must do that in front of a Notary.

Applicant. The GREEN shaded area represents YOU, the person applying for the virtual mailbox. It doesn’t matter whether this will be owned by a company, or is for a company. The FULL LEGAL NAME of you, the applicant, must be placed in Box 6, and your full home address must be placed in Boxes 7(a) through 7(d) with your phone number placed in Box 7(e). The information you put here, must match the ID’s you submit for the PURPLE shaded area.

Identification (ID). You must indicate the two forms of valid ID you are using for Form 1583. For example, if you’re submitting a Drivers License, put “Drivers License: NM 1234567“, if your Drivers License was from New Mexico, and the number was “1234567”. The form of ID and the number must be put in this Box 8. Please scroll down to see what forms of ID are valid. You must make clear copies or scans of these ID’s, and submit them to us along with your Form 1583. The first ID must be a picture ID, and both ID’s must contain your address which must match what you put in Boxes 7(a) through 7(d).

Company Information. If you will be running a business out of this virtual mailbox, then you need to put that information here. A good rule-of-thumb is if you put a company name in the LIGHT-BLUE shaded area for Box 2, then that company needs to be identified here in Box 9. If you are using this virtual mailbox for an Anonymous LLC, you MUST put that company name here in Box 9.

Boxes 10(a) through 10(e)

• :

WHERE TO DELIVER THE MAIL?

• We will deliver your mail to the address you indicate in these boxes, unless they are blank and if so, then we will deliver your mail to the address listed in

Boxes 7(a) through 7(d)

Box 11

Box 12

• :

OWNER RECIPIENTS?

• If you have a COMPANY listed in

Box 2

• , and therefore

Box 9

• , and you want one or more of the owners to be able to receive mail at this virtual mailbox, then this means you want additional recipients. Put their name(s) here. Please note that our virtual mailbox provides for 2 recipients (and your company is one), so you can only have one more owner’s name here unless you have a virtual mailbox plan that permits more recipients. Also, each name here will ALSO have to provide TWO FORMS OF ID, unless the name here is the applicant, as identified in

Box 6

Box 13

• :

CORPORATION?

Box 14

• :

WHERE IS COMPANY FORMED?

• If you have a COMPANY listed in

Box 2

• , and therefore

Box 9

• , must indicate the County and State where it was formed, as well as the Formation Date. We will fill this out for you, but please double-check the information and

let us know

Sign in Front of Notary. This final Box 16 must be signed in front of a Notary. Please see next Step 3 on Notary options and how to get the final Form 1583 sent to us.

Totally confused or frustrated? Don’t be. We have samples below you can use to help you. You can also contact us if you need help or have questions.

Step 3: Notarizing & Sending Form 1583

Once you have filled out Form 1583 completely, as instructed above, you need to get TWO COPIES NOTARIZED. If you ordered the Online Notary Service from us, use the link we provided you when we sent you the Form 1583, to get your Form 1583 notarized.

If you did not purchase the Online Notary Service from us, you have a few other options.

Online Notary Service

You can use an online Notary service which costs a bit more, but is convenient and very fast (saving you the hassle of traveling to a local notary, and time-delay of physically mailing the original Form 1583 and ID’s to us).

There are several online notaries on the Internet if you search carefully. We recommend either Notarize or OnlineNotary. Make sure you tell them to send the documents directly to LearnMore@L4SB.com, indicating your Order Number or Company Name. We CANNOT accept notarized documents from you — we must receive them from the notary service.

Make sure the online notary sends the notarized docs to:

LearnMore@L4SB.com

Print & Notarize Locally (Within the US)

If you don’t want to use an online Notary service, you can use a standard notary near you. Of course, you can search Google for notary near me, or you can go to a local bank, the courthouse, or your company may even have a notary in accounting.

Make sure you PRINT TWO COPIES of Form 1583, and have them BOTH NOTARIZED. You want to bring the SAME ID’s that you indicated in Box 8.

Make sure you have the notary sign Box 15, and you sign Box 16 in front of the Notary. MAKE SURE YOU DO NOT SIGN BOX 16 BEFORE YOU SEE THE NOTARY.

Once you have TWO NOTARIZED FORM 1583’s, please mail them to us. You can send them First Class postage, or overnight delivery.

Please mail TWO notarized Form 1583 to:

Law 4 Small Business, P.C.
320 Gold Ave. SW, Ste. 620
Albuquerque, NM 87102
Attn: Virtual Mailbox Admin

Print & Notarize (Outside the US)

If you are located outside the United States, there really is no different process to follow from above. However, depending on what country you are in, you could have some difficulty finding a notary. The US consulate and many embassies (even non-US embassies) will have notary services for the public. You may want to try a bank, too.

Of course, don’t overlook the online notary service. We recommend either Notarize or OnlineNotary. Make sure you tell them to send the documents directly to LearnMore@L4SB.com, indicating your Order Number or Company Name. We CANNOT accept notarized documents from you — we must receive them from the notary service.

Valid Forms of Identification (ID’s)

Make sure to read the the forms of ID listed in Box 8. You will need to submit two forms of valid ID for the Applicant listed in Box 6, which must match the address listed in Boxes 7(a) through 7(d). If you have any individuals listed in Box 12, you will also need to provide two forms of valid ID for those individuals.

IMPORTANT: At least one of the ID’s submitted must contain a photograph.

Acceptable forms of ID’s include:

• Current and valid driver’s license or state non-driver’s identification card
• Armed Forces, Government, or University ID
• Recognized Corporate ID
• Passport, Alien Registration Card, or Certificate of Naturalization
• Current Lease, Mortgage, or Deed of Trust
• Voter or Vehicle Registration Card
• Vehicle or Home Insurance Policy

Social security cards, credit cards, and birth certificates are not acceptable forms of identification.

Still Confused? Need More Help?

We’re just a phone call away. Please contact us.

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